How to Hire a Contractor

December 8, 2023

Close,Up,Of,Civil,Male,Engineer,Asian,Working,On,BlueprintWhether you’re planning to remodel your home or undertake a new construction project, hiring a contractor is a crucial step towards ensuring the success of your project. However, finding the right contractor can be a daunting task. With so many options available, it’s essential to know what to look for and how to make an informed decision. In this blog, we will discuss the key steps you should follow when hiring a contractor to make sure you find the right fit for your project.

Define Your Project:

The first step in hiring a contractor is to clearly define your project. Determine what work needs to be done, specific requirements, and any design preferences you may have. This will help you communicate your vision effectively to potential contractors and enable them to provide accurate estimates for the project.

Ask for Recommendations:

Reach out to friends, family, or neighbors who have recently completed construction or remodeling projects. Ask for recommendations for reliable contractors and inquire about their experiences. Getting referrals from trusted sources can be a great starting point in finding a reputable contractor.

Research and Check Credentials:

Before contacting any contractor, conduct thorough research to ensure they are reliable and have the necessary credentials. Look for contractors who are licensed, bonded, and insured. Verify their credentials with the relevant licensing authorities and check if they have any complaints or legal issues against them. It’s also essential to review their portfolio to see examples of their previous work and determine if their style aligns with your vision.

Ask for References and Conduct Interviews:

Once you have narrowed down your list of potential contractors, ask for references. Reach out to their past clients and inquire about their satisfaction with the contractor’s work, communication, and adherence to deadlines. Additionally, conduct interviews with the contractors to get a sense of their communication skills, professionalism, and expertise. This will help you gauge if you would be comfortable working with them throughout the duration of your project.

Obtain Multiple Bids:

Request bids from at least three different contractors. Make sure each bid includes a detailed breakdown of costs, materials, labor, and timeline for completion. Be cautious of bids that seem unusually low, as they may indicate inferior quality or potential hidden costs. Compare the bids thoroughly, considering both cost and the contractor’s reputation, before making a decision.

Check for Insurance:

Before finalizing your contract, ensure that the contractor provides proof of liability insurance. This protects you from being held responsible for any accidents or damages that occur on your property during the project. Request a copy of their insurance certificate, and if necessary, contact the insurance provider to verify its validity.

Clearly Define the Scope of Work:

A crucial step in hiring a contractor is to clearly define the scope of work in a written contract. The contract should include all agreed-upon details, such as materials, timeline, payment schedule, and any warranties or guarantees. Make sure you have a thorough understanding of the contract terms before signing it. If there are any changes or additions during the course of the project, document them in writing and have both parties sign off on them.

Set a Payment Schedule:

Establish a payment schedule that is fair for both parties. Avoid contractors who insist on large upfront payments or require cash only. It’s common for contractors to ask for a down payment, but it should not exceed 15-20% of the total project cost. A payment schedule based on project milestones will ensure that you only pay for completed work.

Monitor the Progress:

Throughout the project, maintain open communication with the contractor and monitor the progress regularly. Stay involved in decision-making processes and address any concerns or issues promptly. This will help ensure that the project stays on track and meets your expectations.


Hiring a contractor requires careful consideration and thorough research. By defining your project, seeking recommendations, checking credentials, obtaining multiple bids, and having a clear, written contract, you can increase your chances of finding a reliable contractor who will deliver quality work. Regular communication, monitoring progress, and setting a fair payment schedule will further contribute to a successful partnership. Remember, taking the time to hire the right contractor is an investment that will pay off in the long run.

Need a General Contractor in Poulsbo, WA?

Welcome to Coyote Hollow Construction, Inc.! For over 30 years, our staff at Coyote Hollow Construction, Inc. has dedicated its time and energy into creating beautiful, skillful home renovations for Poulsbo residents and beyond. Our expertise ranges from certified-lead renovations, bathrooms remodels, kitchens remodels, insulated concrete, adult dwelling units, and much more. We have a reputation for attention to detail, integrity, and skillful execution of our projects. Call us now to schedule your free site visit and speak with our trustworthy staff!

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